Word invoice template for Canada

A blank, printable invoice you fill in like any Word document. Each file is labelled for one province's sales tax, from Ontario HST to Québec GST + QST, and fits on a single letter-size page.

The Ontario HST Word invoice template: business and client details, a line-item table, and subtotal, HST 13% and total lines to fill in.
The Ontario file as it opens in Word. Every province uses the same layout with its own tax lines.

Why use the Word version

  • Blank and printable. It prints on one letter-size page. Fill it in by hand, or type into it first.
  • Your province's tax lines. Each file is labelled with the taxes that apply where you charge them, such as HST, GST + PST or GST + QST, so there is nothing to add.
  • Easy to brand. Add your logo, change the colours, and save it as your own Word template.
  • No spreadsheet needed. It is an ordinary .docx document: click a line and type. It does not total the figures for you; the Excel version does.
Choose your province ↓ Prefer Excel? See the Excel version →

Word invoice templates by province

Download the file for the province you charge tax in. Each is labelled with only the tax lines that apply there. The profile name opens its card in the full template gallery.

See every invoice template, in both Excel and Word →

Word invoice template: common questions

Is this a blank invoice template I can print? ▾

Yes. Every Word file is a blank invoice with labelled spaces for your details, your client, the line items and the totals. It is laid out on a single letter-size page, so you can print it and fill it in by hand, or type into it first and then print.

Should I use the Word or the Excel invoice template? ▾

Word is easiest if you want to write an invoice like any other document. It does not calculate, so you work out each line, the subtotal, the tax and the total yourself. If you would rather have those figures calculated for you, use the Excel version: same layout, with the formulas built in.

How do I add my logo to the Word invoice? ▾

Click in the dark "YOUR BUSINESS" box, replace the heading with your logo using Insert → Pictures, and fill in your business name, address and GST/HST number below it. Then save it as your own template (File → Save As, then choose Word Template) so every new invoice starts with your details.

Can I use it for several clients? ▾

Yes. Keep one copy with your own details filled in. For each invoice, open a new copy, add the client's details and the line items, and save it under the client's name and the invoice number. Number your invoices in one running sequence across all clients, so every invoice number is unique.

How do I save the Word invoice as a PDF? ▾

In Word, choose File → Save As and pick PDF as the format. On a Mac you can also use File → Print → Save as PDF. A PDF keeps the layout exactly as you see it and cannot be edited by mistake, so it is the better file to email to a client.

How do I work out the tax on a Word invoice? ▾

Multiply the pre-tax subtotal by each rate printed on the invoice, and never tax the tax. In Ontario, $800 of work is HST 13% = $104, for a total of $904. In Québec, $800 is GST 5% = $40 plus QST 9.975% = $79.80, for a total of $919.80, because QST is calculated on the subtotal, not on the GST. Round each tax to the cent. To skip the arithmetic, use the Excel version or the free invoice generator.

These templates are a convenience, not tax or legal advice. Which taxes apply, and at what rate, depends on what you sell and where the supply is made.

Rather not fill in a template at all?

The free invoice generator builds a PDF invoice with your province's tax already worked out, in your browser. Or create a free InvoiceCast account to save your clients and email invoices straight from it.

Use the free invoice generator → Create a free account