Editable Excel and Word receipt templates for the payments you actually take — cash, deposits, services, and invoiced work. The Excel versions add up the line items, the taxes and the total for you. Pick one, accept the terms, and download.
The general-purpose receipt: confirms a payment against an invoice, with a reference field so the two can be matched later.
Available in: Excel · Word
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Sign up and save →For over-the-counter cash. Records the amount tendered and works out the change given, so the till and the paperwork agree.
Available in: Excel · Word
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Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →For a deposit or an instalment. Shows what has been paid and the balance still outstanding, so the next invoice is no surprise.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →Laid out for billable work rather than goods — room to describe the service, the hours or the stage of the job being paid for.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →For businesses in Alberta, the Northwest Territories, Nunavut, and Yukon, where only the 5% federal GST applies.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →Pre-built for Ontario's single harmonized sales tax rate, shown on its own line at its own rate.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →GST and QST calculated separately on the pre-tax subtotal, with English field labels. Both registration numbers have a place in the header.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →Modèle entièrement en français, conforme aux exigences de l'Office québécois de la langue française pour les documents commerciaux.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →French-first bilingual receipt — French appears at least as prominently as English, per OQLF guidance for Québec businesses.
Available in: Excel · Word
Want this saved to an account instead?
Create a free InvoiceCast account and stop re-editing a spreadsheet every time — record what you have been paid and send the paperwork from one place.
Sign up and save →The .xlsx version is a working sheet, not a picture of one. Enter a quantity and a unit price and the line total appears; the subtotal, each tax line and the grand total follow automatically. Tax rates sit in their own cell that the formula reads, so if a rate changes you correct one number rather than rebuilding the sheet. The cash and deposit versions also work out the change given or the balance still owing. Opens in Excel, Numbers, LibreOffice, and Google Sheets.
The .docx version is the same document laid out for printing and signing, with bracketed placeholders to type over. Word cannot carry live formulas, so the amounts are yours to fill in — take this one if you are writing receipts by hand or handing over a signed copy, and the Excel one if you want the arithmetic done.
A receipt proves a payment was made. That makes it a different document from an invoice, and it is what your customer keeps for their own bookkeeping and tax claims. Every template here already has these fields laid out.
Your business name and address, and the name of the customer who paid. If you are registered for GST/HST or QST, your registration number belongs here too — a customer cannot claim an input tax credit without it.
The date the payment was received, not the date the work was done. A sequential receipt number makes the document findable later, for you and for anyone auditing either side.
A plain description of the goods or services. "Consulting" is thin; "Website redesign — deposit, phase 1" tells the story a year from now when neither of you remembers.
Subtotal, each tax shown on its own line at its own rate, and the total. Bundling tax into one figure makes the receipt useless for a customer claiming it back, and harder for you to reconcile.
Cash, card, e-transfer or cheque. On a cash receipt, note the amount tendered and the change given; on a deposit, note the balance still outstanding so nobody is surprised by the next invoice.
If the payment settles an invoice, name it. That single field is what lets you match a payment to a bill without going back through your records line by line.
General guidance for Canadian small businesses, not tax or legal advice. Requirements differ by province and by the kind of business — check the CRA and your provincial tax authority, or ask your accountant.
An invoice asks for money; a receipt confirms it arrived. If you have not been paid yet, you want an invoice — the same gallery exists for those, pre-built with the right tax rows for your province.
Skip the spreadsheet. The free receipt generator fills in a receipt in your browser and hands you a finished PDF — no download, no account.
Stop editing spreadsheets to prove you were paid.
InvoiceCast records payments against your invoices, calculates GST/HST/QST automatically, and sends the paperwork by email — no template required.
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